Gazette Publishing System - HELP

Search Contracts

General Information

A contract is an agreement for the procurement of goods and/or services under which an agency is obliged to make payment of public money to a supplier. Agencies are required to notify in the Commonwealth Purchasing and Disposals Gazette (ie this website combined with the Government Advertising website www.ads.gov.au form the Gazette):

a. Agency agreements (that is, agreements for the procurement of goods and services under which an agency is obliged, or may become obliged, to make a payment of public money to another agency); and

b. Commonwealth contracts) (that is, agreements for the procurement of goods and/or services under which the Commonwealth is obliged, or may become obliged, to make payment of public money).

NB: These include any purchase order, oral or written contract or lease or corporate credit card transaction. On these pages, agency agreements and Commonwealth contracts are referred to jointly as ‘Contracts’.

You can choose to either conduct a search by Contract Date or by Gazette Date, ie the date on which a contract is reported on the Gazette Publishing System. Whatever choice you make, the fields are mandatory. By adding additional information into the other fields you will be able to refine your search.

When searching by Contract Date or Gazette Date, the date range cannot exceed 12 months. To search for longer periods, you need to conduct additional searches by 3-month periods. You can download each search result and aggregate the information into one spreadsheet or database for interrogation.

If you experience any difficulties when using the search functionality please contact your Agency System Administrator (refer to The Gazettal Reporting Requirements Handbook: Government Procurement).

Contract ID

Enter the Gazette Publishing System Contract ID of a contract and press 'Search by Contract ID'.

Display Contracts Gazetted Last Week / Download Contracts Gazetted Last Week

This will search for all contracts entered in the last week.

Contract Date From

If you choose to search by contract date you must enter the Contract Date From [dd-mm-yyyy] to define the date range.

Contract Date To

You must enter the Contract Date To [dd-mm-yyyy] to define the date range.

Gazette Date From

If you choose to search by gazette date you must enter the Gazette Date From [dd-mm-yyyy] to define the date range.

NB: The Gazette date is the date a contract is reported to the Gazette Publishing System.

Gazette Date To

You must enter the Gazette Date To [dd-mm-yyyy] to define the date range

Contract Value From

Enter the Contract Value From to define the minimum value contract.

NB: If you do not enter a value, your search will return all values between the dates specified.

Contract Value To

Supplier ABN

Enter the Supplier ABN.

Supplier Name

Enter the Supplier’s Name that you want to search for. For best results, enter the first few letters or the partial name of the supplier.

NB: If you do not enter a supplier, your search will return all contracts, for all suppliers, between the dates specified.

Agency Office Post Code

Enter the Agency Office Post Code.

Contract Agency Reference

Enter the Agency Reference.

S/O Agency Reference

Enter the S/O Agency Reference.

Portfolio

Select the Portfolio from the drop-down list.

Agency/Department

You may choose to include or exclude certain agencies. If you do not include or exclude any agency/departments, the search will return all the selected portfolio's contracts.

ANZSCC Code

The Australian and New Zealand Standard Commodity Classification (ANZSCC) was developed for use in Australia and New Zealand for the collection and presentation of commodity statistics.

You must enter a 3-digit ANZSCC Code. To select a code press ‘Select ANZSCC’. Choose the code that best suits the goods or services of the contract you are reporting.

If you experience difficulty in selecting a code, please contact the Gazette Publishing System Administrator. (For contact details refer to the Gazettal Reporting Requirements Handbook: Government Procurement).

You can find a complete listing of the ANZSCC descriptions in the Gazettal Reporting Requirements Handbook: Government Procurement.

Search

Once you have entered the details of your search select either 'Display Search Contract Results' or ‘Download Search Contract Results’. If your search is successful, the results will be displayed.

If you selected ‘Download Search Contract Results’ you may save the search results as a text file [.txt] to your hard drive.

The text file can be imported into a spreadsheet or database application. By importing the text file into a spreadsheet you can easily manipulate, sort or find the information you are searching for.

Searches will be limited to a maximum of 30,000 records. If your search is likely to result in more than 30,000 records you may wish to refine the search or use the download function.

If the search is unsuccessful, a message/s will be displayed notifying you of the reason/s. It may only be a message to help you refine your search.

Return to the Gazette Publishing System Search page by pressing your browser’s ‘Back’ button.

To return to the Gazette Publishing System, exit this Help screen by closing the box in the top right hand corner.